An effective Owners Corporation Committee (OCC) is the backbone of any well-managed strata community. A committee that works well together can enhance the quality of life for residents, resolve issues efficiently, and ensure that decisions are made in the best interest of all owners. Here are key tips for building a strong OCC that fosters collaboration and sound decision-making.
1. Clearly Define Roles and Responsibilities
A successful committee starts with clarity. Define the roles of the chairperson, secretary, treasurer, and other members so everyone knows what they’re responsible for. Having a clear understanding of duties prevents confusion and ensures tasks are completed efficiently.
2. Foster Open and Transparent Communication
Transparency builds trust. Keep communication channels open between committee members and residents. Share meeting minutes, updates, and decisions regularly. Encouraging feedback helps everyone feel included and informed.
3. Encourage Active Participation
Every committee member should have the opportunity to contribute their skills and opinions. Encourage active participation by giving each member a chance to speak and share their insights. Avoid letting one or two voices dominate the conversation.
4. Hold Regular and Well-Organised Meetings
Consistent, structured meetings help keep the committee on track. Set clear agendas, distribute them in advance, and stick to the allocated time. Well-run meetings ensure decisions are made efficiently and without unnecessary delays.
5. Develop a Collaborative Decision-Making Process
Strive for consensus when making decisions, but have a structured process in place if a vote is necessary. Ensure that decisions reflect the best interests of the broader community, not just a few individuals.
6. Stay Informed and Educated
Owners Corporation rules and regulations can be complex. Committees should stay informed about relevant legislation, by-laws, and best practices in strata management. Training sessions or workshops can help new committee members understand their roles better.
7. Address Conflicts Constructively
Disagreements are natural but should be handled professionally. Foster a culture where conflicts are addressed respectfully and constructively. If disputes arise, consider mediation or third-party assistance to maintain harmony.
8. Set Clear Goals and Priorities
Identify the short-term and long-term goals for your building. Prioritise tasks such as maintenance projects, budget management, or community engagement activities. Having a shared vision helps guide committee actions.
9. Maintain Professionalism and Respect
Committee members should act with integrity, fairness, and respect. Avoid personal biases, and always work towards the collective good of the community. Professionalism enhances the committee’s credibility.
10. Recognise and Celebrate Success
Acknowledge the efforts of committee members and celebrate achievements, whether it’s completing a major repair or hosting a successful community event. Recognition boosts morale and encourages ongoing collaboration.
Building a Stronger Community
An effective Owners Corporation Committee helps create a harmonious, well-maintained, and engaged community. By following these tips, your committee can foster collaboration, make informed decisions, and enhance the living experience for everyone.
Together with Amity Strata Management, we can build a thriving and supportive strata community.
